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This should include keeping records of all phone calls.If you are setting a transaction with an authorization more than 7 days old, you must reauthorize the transaction.

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Customer Information: Gather evening and daytime phone numbers, as well as an email address, if the shipping and billing addresses are different.

This is particularly important with high value orders.

For example: LNC*EXECUTIVEGADGETS 800-5551212 MA Use a company name or brand the customer will recognize and include a toll-free telephone number.

If your customer doesn’t remember the purchase, they will generally call the number in the descriptor before contacting the card issuer.

“Authorization Not Obtained” chargebacks occur when the card issuer believes that a valid authorization was not obtained for a deposit.

The merchant may have attempted a forced deposit, used an invalid authorization, or obtained a voice authorization.

This will provide your credit card processor with additional evidence to fight chargebacks and win representments.

Order confirmation emails should include this information in the content or via a web page link.

“Recurring Transactions” chargebacks occur when a consumer believes they have been billed after cancelling a subscription, membership, or multi-payment billing series (e.g. Using clear and explicit billing descriptors will help you avoid these types of chargebacks (see #6).

Be certain to quickly acknowledge and record any correspondences with customers regarding changes or cancellations.

This type of chargeback often occurs when multiple partial deposits are made against single authorizations.

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